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Mountview Academy of Theatre Arts provides specialist vocational training in acting, musical theatre and actor musicianship as well as production arts and theatre creative practices. Based in London and catering to undergraduate students it is a busy multi-campus college.
As with other colleges offering degree courses, HESA requires reports to be submitted annually. HESA’s new Data Futures format requires much more data than before, and in the near future, will require submittals every few months. Although in the past, Mountview produced these reports manually using the HESA-supplied data entry tool, the new requirements meant that this approach was labour-intensive and thus becoming increasingly impractical for staff.
As an interim solution, Mountview’s record keeping was done mostly using Microsoft Excel, where much of the time manual copying from and and pasting to other documents was used. This method of document creation takes a lot of time, and is error-prone. The large amount of data needed for each student was becoming increasingly impractical in Excel.
Mountview has an online system for applying to the college. This created Excel spreadsheets which staff use to manage applicants every year and their auditions.
HESA is moving to reports being needed on a more frequent basis. The demands of administering the college were increasing, and their online application system makes it difficult to track individual applicants. Mountview looked at available software solutions. None met their needs and/or was affordable.
Simply Digital proposed and developed a single integrated system using ADAM that would handle the complete student lifecycle from application to alumni following HESA standards throughout. In addition, the system would have the flexibility to accommodate other regulatory requirements with a minimum of effort.
A bespoke online application ADAM module is being developed with the flexibility to meet Mountview’s needs now and in the future. The system went live in December 2023.
